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Article IV
Departments
Part 1
Section 4.010. There shall be the departments of administration, highways and traffic, community health and medical care, human resources, judicial administration, parks and recreation, planning, police, public works, revenue, justice services and such other departments as may be established by ordinance. All departments shall be internally organized as may be provided by ordinance or in the absence thereof, by executive order of the county executive.
Section 4.020. Except as otherwise provided in this charter the head of each department shall be a director who shall be appointed by the county executive subject to confirmation by the council and shall hold office at the pleasure of the county executive. Each director shall have a knowledge of the principles and practices of administrative organization, be familiar with the functions for which he is responsible and have had at least three years of executive or responsible administrative experience. In appointing a director the county executive shall consider his character, reputation, formal education, personality, technical training, experience and administrative and managerial ability.
Section 4.030. The head of each department shall manage the department, and appoint, under the merit system, except as otherwise provided herein, and assign functions and duties to, such officers, deputies, assistants and employees as may be provided for in this charter or by ordinance. The head of each department may delegate any of the powers and duties of his office to officers, deputies, assistants and employees in the department but the final responsibility therefor shall be in the head of the department.
Department of Administration
Section 4.040. The director of administration shall have charge of the administration of such financial and personnel affairs of the county not otherwise provided for and shall perform such other and related duties as may be provided by ordinance.
Section 4.050. The director of administration shall appoint, under the merit system, an accounting officer who shall:
1. Preaudit all bills, invoices, payrolls and other evidence of claims, demands or charges against the county. He shall draw vouchers on the county treasury for all such claims, demands or charges which are lawful if (a) the facts relative thereto are certified to him by the county officer or employee having authority therefor, (b) funds are or have been appropriated by ordinance for such purpose, and (c) a sufficient unencumbered balance to pay the same is in the fund against which the voucher is drawn;
2. Examine all contracts, orders and other documents by which the county incurs any financial obligation, and ascertain before approval and certification that an unencumbered balance, sufficient to pay the same, remains in the appropriation account against which such obligation is to be charged;
3. Keep and supervise all accounts which may be required by law or ordinance to be kept;
4. Prepare and publish the annual county financial statement;
5. Possess and exercise all the powers and duties given by law to the county clerk, or clerk of the county court, relative to county warrants, accounts, settlements, financial statements and other fiscal affairs of the county except as otherwise provided in this charter;
6. Supervise and coordinate the taking of an annual inventory of all county property under the control and management of various county officers and departments showing the amount, location and estimated value thereof;
7. Perform such other functions and duties in relation to the county's accounting system as may be directed by ordinance or by the county executive;
8. Prescribe, with the approval by ordinance, the accounting system of the county and the forms, systems and procedures for administrative appropriation and fund accounting.
Section 4.060. The director of administration shall appoint, under the merit system, the treasurer of the county who shall:
1. Receive and retain custody of all public funds belonging to or handled by the county or any of its officers;
2. Deposit or invest all funds coming into his hands in such depositories or securities as may be authorized by law or by ordinance;
3. Supervise the disbursement of all county funds;
4. Exercise all the powers and perform all the duties of a county treasurer as may be required or authorized by law.
Section 4.070. The director of administration shall be the budget officer for the county and shall have charge of and be responsible for the preparation of the budget as required by this charter and as directed by the county executive.
Section 4.080. The director of administration shall appoint, under the merit system, a purchasing agent who shall have charge of and be responsible for the purchasing of all supplies for the county and such other personal property and services as may be directed by ordinance.
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